May 7, 2021

Fiscal Operations Associate/Accounts Payable

The Fiscal Operations Associate/Accounts Payable’s role is responsible for performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable functions.

  • Processing invoices, batches, and obtaining appropriate approvals. Enters information into accounting software for payments, ensuring accuracy of data.
  • Reconciliation of vendor statements monthly to ensure accurate payments and correct balances in accounting system.
  • Processing payments of invoices weekly, ensuring that all due and payable invoices have the appropriate backup, coding and GL codes in order to pay appropriately.
  • Maintaining vendor files for accuracy including remit names and addresses for payments.
  • Maintains contact with vendor billing reps ensuring invoices are correctly billed and paid.
  • Posts and files journal entries.
  • Makes GL entries as deemed necessary by Manager.


  • Associate Degree in Accounting or related field. Bachelor’s Degree – preferred.
  • At least one year’s experience in bookkeeping, accounting and/or purchasing assignments.
  • Knowledge of general accounting procedures; knowledge of audit procedures/techniques, knowledge of governmental accounting; knowledge of principles and practices of public administration.
  • Ability to prepare/analyze fiscal and statistical information; ability to analyze fiscal procedures, identify problems, and report recommendations.


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