May 7, 2021

Office Assistant

The Office Assistant’s role is an administrative position is responsible for handling certain office details for the Center Manager/Center Supervisor.

  • Greets visitors, determines their needs, and directs them to the correct person(s) or department(s).
  • Deals with inquiries from the public.
  • Monitor visitor access and maintain security awareness.
  • Operates multi-line telephone system and routes incoming calls appropriately.
  • Responsible for routing all incoming and outgoing mail, and other correspondences.
  • Prepares and reviews correspondence, reports, etc. for Center Manager/Center Supervisor.
  • Maintains an accurate confidential filing and information retrieval system, prepares clerical records and reports from a variety of materials including the computer.


  • Must be a High School graduate or possess a GED from an accredited institution.
  • Technical Certificate/Diploma in Business or related field – Preferred.
  • One (1) year experience in a job requiring the carrying out of duties relevant to the job duties listed above.
  • Demonstrate proficiency with Microsoft Excel, must be able to create spread sheets, manipulate existing spread sheets, create formulas, and create letters, memos, flyers etc.
  • Knowledge of administrative and clerical procedures and the ability to type 20 to 30 words per minute.
  • Must be a self-starter with the ability to multitask and shift focus on a moment’s notice.
  • Ability to problem solve, plan, and organize.
  • Excellent interpersonal skills, customer service skills & communication skills both verbal and written.
  • Maintain a professional, cheerful personable attitude while carrying out Head Start/Early Head Start duties.
  • Pass all background checks


About mgrembowski